Boy Scout Troop 1191                                                                        Sponsored by American Legion Gold Star Post 191
Mt. Airy, MD  21771

Patrol Leader's Council Monthly Planning Meeting Format

1.	PLC OPENING
a.	Scribe Takes Attendance - Everyone Signs In.
b.	Scribe Reads Minutes/Notes from previous meeting (including Attendees names).

2.  REVIEW CURRENT MONTH'S REGULAR PROGRAM
a.	Discuss Troop Meeting Plans - Make Alterations as needed.
b.	Discuss planned Activities, including Service Projects and Fundraising - Make Alterations as needed.
c.	Consider Advancement needs.

3.  PLAN REGULAR MEETING PLANS FOR THE NEXT MONTH (OR MONTH'S) - Consider Advancement Needs
a.	Submit copies of the Meeting Plan Forms to the Scoutmaster and the Program Chairman.
b.	Submit final copies to the Asst. Senior Patrol Leaders and Patrol Leaders as necessary.

4.  REVIEW REGULAR ACTIVITIES FOR THE NEXT MONTH
a.	After receiving Report updates from the Merit Badge and Program Co-Chairs - Make Alterations as needed.
b.	Consider Advancement needs.

5.  QUARTERMASTER'S REPORT
     a.  Discuss readiness of Troop gear for items 2 through 4, general condition and future needs.

6.    REVIEW REPORTS FROM ALL REGULAR MERIT BADGE & PROGRAM CO-CHAIRS (VIA PATROL LEADERS AS NECESSARY) ON THE STATUS OF THE CURRENT YEAR'S PLANNED ACTIVITIES
a.	Determine the degree to which the activities are on course and make adjustments as necessary.

7.  RECEIVE REPORT FROM THE HIGH ADVENTURE REPRESENTATIVE.

8.    INVESTIGATE/PLAN/DISCUSS LONG-RANGE ACTIVITIES FOR THE COMING YEAR AND BEYOND
a.	Consider Budget Issues and Advancement needs. 

9.  ASK FOR ADDITIONAL COMMENTS - THEN CONCLUDE THE MEETING.

10.	SENIOR PATROL LEADER PRESENT THE SCOUTMASTER AND THE PROGRAM CHAIRMAN WITH ANY CHANGES OR ADDITIONS TO THE PROGRAM.  GET ASSISTANCE/GUIDANCE AS NEEDED.

11.  PATROL LEADERS PRESENT THE INFORMATION TO THEIR RESPECTIVE PATROLS AND RECEIVE FEED BACK TO RETURN TO THE SENIOR PATROL LEADER.

Document PLC approved 02/05/01
Modified 05/07/01; 04/04/02

DEFINITIONS/DUTIES:

Scout Merit Badge Co-Chair:  Contact Merit Badge Counselor and coordinate Troop meeting times with them, preferably to meet during the regular weekly meetings.  When coordinating meeting times, they must remember to allow for the other parts of the regular meeting, such as Scout Skills, Patrol Corners and the Scout Game.

Scout Program Co-Chairs:  Make appropriate contacts and reservations, while anticipating how many participants there may be.  Plan the daily activities of the program as necessary and decide on what equipment is necessary, while getting feedback from the other Scouts.  They must keep a record of the participants (sign up sheet at least one month in advance) and get detailed information out to the Troop in advance.  They must commit fully to participating in the program chaired.

Adult Co-Chairs:  Be available to Assist/Guide the Scout Co-Chairs at their request.  During the reservation process, an adult signature may be required as well as payment of reservation fees.  They are responsible for the Parental Permission Forms and for submitting the Council Tour Permit(s) at least two weeks prior to the event.  Program Co-Chairs to commit fully to participating in the program chaired.